Privacy Policy

Fit4Her by Karen Gallagher

Effective Date: 10/16/2026
Website: https://karen-gallagher.com

1. Introduction

Fit4Her by Karen Gallagher ("Fit4Her," "we," "us," or "our") respects your privacy and is committed to protecting the personal information you share with us.

This Privacy Policy explains how we collect, use, disclose, store, and protect personal information when you visit our website, interact with our advertising, download resources, subscribe to communications, purchase programs, or participate in our fitness and nutrition coaching services.

By using our website or services, you acknowledge the practices described in this policy. Where consent is required by applicable law, we will seek that consent separately.

2. Information We Collect

Depending on how you interact with Fit4Her, we may collect:

Information you provide directly

Name, email address, and telephone number
Billing information and transaction details
Information submitted through forms, questionnaires, consultations, or applications
Fitness goals, exercise experience, preferences, and other information you voluntarily provide
Messages, inquiries, testimonials, and feedback
Information necessary to provide coaching programs, resources, and customer support

Information collected automatically

IP address and approximate geographic location
Device type, browser type, and operating system
Pages visited and actions taken on our website
Referral sources, advertising interactions, and campaign information
Cookie identifiers and similar online identifiers
Dates, times, and general website usage information

Some coaching information may be sensitive, particularly information relating to health or physical limitations. We seek appropriate consent for collecting and using sensitive information and limit access to those who need it to provide our services.

3. How We Use Your Information

We may use personal information to:

Provide and administer FIT4HER Membership, SexyHER, coaching programs, and other services
Process purchases, manage subscriptions, and provide transaction confirmations
Deliver free guides, downloads, and educational resources
Respond to inquiries and provide customer support
Communicate important program information, scheduling updates, and service announcements
Send promotional emails or text messages where we have the required consent or other lawful authorization
Improve our website, programs, and customer experience
Measure website performance and advertising effectiveness
Understand which marketing campaigns generate website visits, registrations, and purchases
Detect fraud, protect our systems, and comply with legal obligations

We do not require consent to unrelated promotional marketing as a condition of purchasing a program.

4. Cookies, Pixels, and Website Tracking

Our website may use cookies, pixels, tags, and similar technologies to support website functionality, understand visitor activity, measure advertising performance, and deliver relevant advertising.

These technologies may include:

Essential technologies: Support website functionality, security, and form or checkout operations.

Analytics technologies: Help us understand website traffic, page views, visitor interactions, and performance.

Advertising technologies: Help us measure advertising campaigns, understand conversions, create advertising audiences, and display relevant advertisements.

Where required by applicable law, we obtain consent before activating non-essential tracking technologies and provide options to withdraw or change consent.

You may also manage certain tracking preferences through your browser and the privacy settings offered by advertising platforms.

5. Meta (Facebook and Instagram) Advertising

Fit4Her may use advertising and measurement services provided by Meta Platforms, including the Meta Pixel, Meta Conversions API, and related Meta Business Tools.

These technologies may collect or receive information about interactions with our website and advertising, including:

Website visits and page views
Advertisements clicked or viewed
Forms submitted and registrations completed
Purchases or other conversion events
IP address, browser information, and device information
Cookie identifiers and Meta-related browser identifiers
Event timestamps, event identifiers, and page URLs
Advertising attribution information

Where enabled and permitted, certain contact information, such as an email address or phone number, may be securely transformed into a hashed format for matching and measurement purposes. Hashing does not necessarily make that information anonymous.

We may use this information to measure campaign performance, attribute conversions, improve advertising, and reach relevant audiences through Meta's advertising services.

Meta may process information under its own privacy terms and policies.

You can learn more at:

https://www.facebook.com/privacy/policy/

You can also review advertising preferences through your Facebook or Instagram account settings.

We do not intentionally send sensitive coaching questionnaires, medical information, diagnoses, or detailed health information to Meta for advertising purposes.

6. UTM Parameters and Advertising Attribution

When you visit our website through a link, advertisement, email, social media post, or other campaign, the URL may contain tracking parameters.

These may include:

utm_source
utm_medium
utm_campaign
utm_content
utm_term
fbclid (Meta click identifier)

Our website or marketing systems may record these parameters to understand how visitors discover Fit4Her and which campaigns lead to registrations, inquiries, or purchases.

These parameters may be associated with a contact record when you submit a form or otherwise identify yourself.

We use this information for marketing attribution, campaign reporting, and improving our communications.

7. Email and SMS Communications

If you subscribe to our mailing list, request resources, register for a program, or provide marketing consent, we may send communications about Fit4Her services, educational content, events, and promotions.

Marketing emails include an unsubscribe option.

Where SMS marketing is offered, we obtain the consent required by applicable law. You may opt out of promotional text messages by following the instructions in the message, such as replying STOP where supported.

Service-related communications, including purchase confirmations and important program updates, may still be sent when necessary to administer your services.

Message and data rates may apply to text messages.

8. Payments and Third-Party Services

We use third-party providers to support our website, payments, communications, program delivery, and business operations.

These may include:

GoHighLevel: Website functionality, customer relationship management, forms, email and SMS communications, and marketing automation.

Stripe: Payment processing, billing, and subscription management.

Trainerize: Delivery of workouts, coaching resources, habit tracking, and program participation.

Meta: Advertising, campaign measurement, and audience services.

Email and automation providers: Delivery of communications and integrations between business systems.

These providers may process personal information on our behalf or under their own applicable privacy terms.

Payment card information is processed through our payment provider. We do not intentionally collect or store complete payment card numbers within our own website forms.

We may disclose personal information to service providers only as reasonably necessary for legitimate business purposes, subject to applicable legal requirements.

9. International Data Transfers

Fit4Her may use service providers that store or process information in Canada, the United States, or other countries.

When information is processed outside your jurisdiction, it may be subject to the laws of the country in which it is stored or processed.

We take reasonable steps to work with providers that maintain appropriate safeguards for personal information.

10. Data Retention

We retain personal information only for as long as reasonably necessary for the purposes described in this policy, including providing services, maintaining business records, resolving disputes, and complying with legal obligations.

Retention periods may vary depending on the type of information, the services provided, applicable legal requirements, and whether you request deletion.

When information is no longer required, we take reasonable steps to delete, anonymize, or securely dispose of it.

11. Information Security

We use reasonable administrative, technical, and organizational safeguards designed to protect personal information against unauthorized access, disclosure, loss, misuse, or alteration.

However, no internet transmission or electronic storage system can be guaranteed to be completely secure.

12. Your Privacy Rights and Choices

Depending on where you live and which privacy laws apply, you may have rights to:

Request access to personal information we hold about you
Request correction of inaccurate information
Request deletion of certain personal information
Withdraw consent for certain processing activities
Opt out of promotional communications
Object to or restrict certain uses of your information
Request information about how your personal information is collected, used, or disclosed
Opt out of certain targeted advertising or data-sharing activities, where applicable

Some requests may be limited by legal, contractual, or recordkeeping obligations.

To exercise a privacy right, contact us using the details below.

Advertising privacy choices: [Insert link to cookie preferences or applicable targeted-advertising opt-out mechanism.]

Where applicable law grants additional rights, including rights concerning the sale or sharing of personal information, we will provide the required notices and mechanisms.

13. Children's Privacy

Our website and coaching services are intended for adults.

We do not knowingly collect personal information from children for targeted advertising purposes.

If we become aware that we have collected personal information from a child inappropriately, we will take reasonable steps to address the situation in accordance with applicable law.